If you are ready to make a reservation request, please fill out the form here.
USAGE AND RESERVATIONS
Avery House Library is approximately 900 square feet and is located on the east side of Avery House Courtyard. It comes equipped with four rectangular wood tables and approximately 70 chairs. Comfortably, six chairs can be arranged around each of the four tables, or all of the chairs can be set auditorium-style with the tables at the perimeter of the room. The room is best suited for small meetings or meals, standing receptions, and lectures. The adjacent courtyard may be reserved separately, should you require additional space.
Avery House is primarily an undergraduate student residence. Events held in the Library may not disrupt resident activity. Reservations will be extended to students up to one year in advance and to all others up to six months in advance, with the understanding that a student event may be accommodated first if a conflict arises. All requests are subject to approval by Caltech Dining Services (CDS); confirmations will be emailed.
CATERING, SETUP, AND CLEANUP
All served food and beverage must be provided by Caltech Dining Services (CDS) Catering. There is no outside food permitted. Generally, CDS will setup your catered food and beverage at the south end of the Library or in the adjacent portico space. Please refer to the diagrams below for setup options via Caltech Facilities, Facilities Service Requests | Facilities (caltech.edu) Any setup needs other than the options below will require the approval of CDS Catering.
Event cleanup and trash removal must be provided by Caltech Facilities, promptly upon guest exit. The facility should be immediately returned to the condition received upon event conclusion. You may be asked to supply CDS with a Caltech Facilities work order confirmation.
There is a motorized projector screen at the north end of the Library. You will need to provide your own projector and A/V equipment, or request support from Caltech Academic Media Technologies (AMT), http://amt.caltech.edu/.
FACILITY ACCESS
Your access to Avery Library will be coordinated by CDS via Caltech Security. You may use only the room(s) reserved.
The main entrance doors to Avery House may not be propped open. A card key to access the Avery House restrooms can be made available by CDS with advance notice.
