USAGE AND RESERVATIONS
Avery House Conference Room is approximately 475 square feet and is located on the second floor. It comes equipped with eight, reconfigurable tables and approximately 30 chairs. Comfortably, the tables can be set as if one large conference table in the center of the room with 22 chairs around. The room is best suited for small meetings or meals. The adjacent courtyard may be reserved separately, should you require additional space.
Avery House is primarily an undergraduate student residence. Events held in the Library may not disrupt resident activity. Reservations will be extended to students up to one year in advance and to all others up to six months in advance, with the understanding that a student event may be accommodated first if a conflict arises. All requests are subject to approval by Caltech Dining Services (CDS); confirmations will be emailed.
CATERING, SETUP, AND CLEANUP
All served food and beverage must be provided by Caltech Dining Services (CDS) Catering.
There is no outside food permitted. Generally, CDS will setup your catered food and beverage in the entryway to the Conference Room. Please refer to the diagrams below for setup options via Caltech Facilities, https://facilities.caltech.edu/subdivisions/mgmt/serviceGuide. Any setup needs other than the options below will require the approval of CDS Catering.
Event cleanup and trash removal must be provided by Caltech Facilities, promptly upon guest exit. The facility should be immediately returned to the condition received upon event conclusion. You may be asked to supply CDS with a Caltech Facilities work order confirmation.
There is a motorized projector screen at the north end of the Conference Room. You will need to provide your own projector and A/V equipment, or request support from Caltech Academic Media Technologies (AMT), http://amt.caltech.edu/.
Your access to Avery Conference Room will be coordinated by CDS via Caltech Security. You may use only the room(s) reserved.
The main entrance doors to Avery House may not be propped open. The Avery House restrooms are on the first floor.